Travel arrangements

Once recruited, new team members will need to travel to the field as soon as possible.

While everyone should accept that arrangements can go wrong, poor organisation or an apparent lack of concern for their welfare can create a lasting bad impression of the organisation which is hard to dispel later.

	International contract staff	National contract staff
Vaccinations, malaria prophylaxis	Should be arranged by head office as part of medical checks for team members on international contracts but they can bring out vaccines etc. for existing team members if required. See vaccinations.
International travel	Usually arranged by head office	Not usually applicable
National travel	Being met at the airport or at least receiving clear instructions what to do creates a good impression	Same as international staff if travel involved
Contact information	Provide a list of local contact numbers prior to travel. Useful to discuss details of job also in case anything goes wrong with the travel arrangements
Baggage allowance	Usually fixed by head office for air travel, but accurate and up-to-date advice from the field on what to pack is important	Same as international staff if air travel involved
Kit allowance	Usually fixed by head office, but accurate and up-to-date advice from the field on what to buy is important	Fixed by field office where appropriate
Cash	Provide information on access to banks, restrictions on importing and exporting cash, availability of salary	Not usually an issue. If however if the new team member is from another country, both a visa or at least a change in the type of visa and a work permit may be required.
Visa	Usually arranged by head office but may need supporting documents from the field. May be more complicated if the new team member is from a country other than that where the head office is.
Work permit	May be required, much will depend on the type of visa issued and the country agreement